Level 5

Database Management, Event Setup, Chip Retrieval

1.   Database Management

• B&S will provide entry form to R.D in electronic format  to ensure accurate data
• B&S requires all bibs to be delivered to B&S 72 hours prior to packet pickup
• B&S will provide the staff for data entry for race day registrants
• B&S will provide 1 staff member to manage volunteers at registration for Packet Pick-Up and race day reg..
• B&S will provide results as accurately and quickly as possible based on variable conditions of weather, accuracy of entry forms and equipment and post the results immediately as finishers cross the finish line.
• B&S will publish race results to www.coolrunning.com or any other race source requested

2.    Event Set Up

• B&S will provide 2 staff members and will need 2-3 volunteers to set up and breakdown the finish line chute and chip retrieval area.

                   The finish line chute will be approximately be 25 yards; scaffolding 

                   and flag pennants will be used to create the chute.

• B&S will provide the timing clock, that will be displayed at the Finish Line
• B&S will provide a 18’ Finish Line Banner

3.   Chip Retrieval

1. B&S will include instructions for using the chips and returning the chips.
2. B&S will provide 1 staff member and will need 2-3 more volunteers to appropriately remove the chips before exiting the finish line chute.
3. B&S will take the responsibility of providing the necessary materials to ensure all chips are returned.
4. B&S will send a postcard to participants that have not returned their chip. If chips are not returned after 1 week, the RD is held responsible.